Procurement and tendering

Pilot

Compare tenders by requirement with OfferteBeoordeling.

For procurement teams and evaluators. The module finds relevant passages, compares responses and links every finding to the source. Evaluators score and explain the result themselves.

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Go straight from each requirement to the relevant tender passages.

The module prepares reading and comparison in one consistent structure. Evaluators can work more consistently and verify every finding in the original document.

A building block within iSyNAPS

Your organisation profile connects the work.

Goals, roles, working methods and validated knowledge provide the context for this building block. During onboarding, we agree what is needed. That profile can then grow with further applications, within the permissions agreed for your organisation.

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The challenge

Long tenders make consistent comparison difficult.

Evidence is spread across documents and suppliers structure responses differently. Evaluators must still apply the same published criteria and explain every score.

Time-consuming reading

Relevant passages are scattered across extensive documents.

Different interpretations

Evaluators may read requirements and wording differently.

Heavy accountability burden

Scores and reasons must be carefully traceable to the requirements and tender.

Benefits to test

Find evidence sooner, compare consistently and explain the result.

In a pilot, test whether relevant passages are found, tenders follow the same comparison structure and findings remain traceable.

Consistent comparison per criterion

Use the same structure for every tender.

Traceable to source passages

Review suggested findings in the original document.

Human approval

Evaluators determine the score, reasoning and decision.

Who it is for

For teams evaluating complex tenders.

  • Relevant for

    Procurement professionals

    Where it helps

    For configuring a consistent evaluation and source review.

  • Relevant for

    Subject-matter evaluators

    Where it helps

    For comparing submitted answers per criterion.

  • Relevant for

    Legal advisers

    Where it helps

    For reviewing the process, reasoning and use of supporting technology.

  • Relevant for

    Project and contract teams

    Where it helps

    For a more transferable record after the evaluation is completed.

How it works

Move from requirement to source passage, comparison and evaluation.

The module prepares the comparison within the established evaluation process. Expert evaluators review every finding and make the decision.

  1. 01

    Record the criteria

    Import or enter the approved criteria and priorities.

  2. 02

    Add tenders

    Use only documents that may be processed under the applicable procedure.

  3. 03

    Prepare the analysis

    Build relevant passages, draft comparisons and source references.

  4. 04

    Evaluate and justify

    Have evaluators review every finding and approve the final score and reasoning.

Capabilities

What OfferteBeoordeling prepares for evaluators.

Make tenders searchable, compare responses per requirement and retain source references. We agree supported document types in advance.

Criteria structure

Work from the approved requirements and one consistent set of criteria.

Text from tenders

Make text from supported tender formats searchable.

Comparison matrix

Compare findings per criterion and supplier.

Source references

Connect a finding to the relevant passage in the submitted tender.

Evaluator review

Allow experts to amend, reject and justify findings.

Record changes

Record who changed an evaluation and why where the pilot capability supports it.

Frequently asked questions

Good to know before you begin

Does the module make an award decision?

No. AI output is supportive. Only authorised evaluators can approve scores, reasoning and the final decision.

Are AI scores objective?

No model score is inherently objective. Criteria, input, interpretation and model behaviour can all affect it. Source checks and human review are therefore essential.

Which documents are supported?

This varies by pilot version. Formats, maximum size and extraction quality are tested in advance.

Can confidential tenders be uploaded?

Not until the purpose, access, hosting, retention, confidentiality and other procurement and privacy conditions have been agreed in writing.

What is its current status?

OfferteBeoordeling is being tested further with municipalities as a pilot. Availability and conditions are confirmed for each pilot.

Next step

Which tender comparison requires too much reading?

We first discuss the requirements, roles, document types and security. Do not send tender documents with the first enquiry.

Discuss a pilot View the pilot route